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Every employer in the US, with 2 or more employees, has an obligation to display the current State and Federal Labor Law Posters.  These are designed to present important information in a clear format for employees and must be displayed where they can be easily seen by all workers, for example in a break room or near the main entrance.

While most businesses will be required to post the same posters, the specific that your company will need to display varies depending on the type of business that you run, for example a construction company may have different law requirements to a legal firm. Some of them do not need to be displayed if they do not apply to your company because, for example, you do not have the required number of employees.  Whatever the size or type of your business it is mandatory that you display all of the correct law posters that are applicable for your premises.

These law posters must be displayed in a language that can be understood by all employees. If a single employee does not write or speak English, these must be displayed in a language they do understand. They cover all aspects of employee rights. Occupational Safety and Health Administration (OSHA) posters detail important health and safety information about the workplace, as well as outline the proper procedures for reporting any concerns about related work conditions. While The Department of Labor issues law posters covering content such as minimum wage, disability rights, family leave and other important legal topics for employees. 

Since the labor laws vary from state to state, in addition to Federal laws there are also unique State law posters. These outline any labor laws that are specific to your particular state and must be displayed alongside the other laws applicable to the entire U.S.

As laws are constantly being revised and changed, it is also important that you display the most recently updated laws. The latest 2010 Labor Law Posters should replace any older versions within your workplace immediately in order for you to continue to meet the mandatory compliance regulations. 

Purchasing Osha4Less’s 2010 Poster Compliance solution will mean that you will automatically be sent the latest updated laws for the remainder of 2010, so you never have to worry about being out of date with your compliance.

Employees walk by them almost everyday and seemingly pay no attention, but they should. They spell out their rights and obligations under national and state employment laws. What are they?

These ubiquitous but overlooked bulletin board and wall hangings are labor law posters that have been mandated for conspicuous display by both the federal and state governments, which means their number, content and details can come in any number of variations. But they all get down to the bottom line of running a business—the safety, welfare and protection of the nation’s working class.

State and federal laws impose numerous requirements and prohibitions on American businesses, but one of the most overlooked obligations for employers is the responsibility to conspicuously post various government labor law notices in the workplace.  The purpose of these labor law posters is to inform employees of their rights under applicable laws and provide information on how to report discrimination, wage and hour violations and other rights infringements to the government.

While many employers do not readily embrace the idea of conspicuously posting information that tells their employees how to bring legal action against them, the obligation to display these notices is explicit in various labor laws and government regulations.  The federal Fair Labor Standards Act (FLSA), for example, includes a provision requiring all covered employers to display the federal minimum wage poster in an area frequented by employees. 

OSHA (Occupational Safety and Health Administration) regulations specifically require employers to post a federal safety and health poster or a state equivalent.  Failure to comply with government labor law posting requirements could lead to citations and fines during an inspection. Fines vary by poster and by enforcing agency, ranging from as low as 0 up to a potential maximum of ,000.  In total, businesses that don’t post these required notices or post outdated information could face combined fines up to ,000 per location.

As a businessperson, you’re probably well aware of the numerous bureaucratic requirements imposed on your business by various enforcing agencies, such as consumer protection laws, record-keeping and financial reporting requirements, and other laws regulating your service or industry. Worrying about posting requirements is a low priority at most businesses.  So how do you ensure worry-free compliance with these mandatory posting requirements to safeguard your business from possible fines? 

Cover All Bases 

The list of posters your company may be required to display could be lengthy depending on what state you conduct business in and how many employees you have.  Unfortunately, researching exactly what to post and where to obtain them can be a frustrating, time-consuming process.  While the Internet is a great tool for conducting this research, be leery of what you find even on government sites, as many agencies clearly explain what they specifically require to be posted but fail to mention that other notices from other agencies are also required. 

Post Conspicuously

Posting the required information in a back room that employees never enter is not enough to ensure compliance.  Government regulations specifically require that the information be displayed in an area frequented by employees during the normal course of the workday.  For many companies, that means posting the mandatory notices next to employee time clocks or in lunch areas.

Additionally, some posters must also be displayed in lobbies or applicant areas, as they describe laws that protect job applicants from unlawful discrimination or harassment.  One example is the federal “Equal Employment Opportunity Is the Law” Notice, published by the EEOC (Equal Employment Opportunity Commission).  

Stay Current

Many employers already have labor law posters conspicuously displayed, but they may be grossly out of date.  These posters are revised frequently by enforcing agencies to reflect law changes, minimum wage increases, court decisions, and new procedural requirements.  The government has no obligation to notify business owners when a mandatory poster is revised, and employers have to take action to stay current. In many cases, having an outdated poster is equivalent to not having anything posted at all.

To keep your labor law information current, you must frequently check government Web sites or contact the agencies directly to inquire about updates.  Since this can be a time-consuming process, many employers choose to pay a nominal fee to a private company (such as Personnel Concepts) to provide them with posting materials and notify them of updates when revisions occur. 

Protect Notices from Alteration, Defacement or Theft

Simply posting the notices on your wall isn’t enough to safeguard your business. Some posting regulations (most notably, OSHA’s posting requirement) specifically require that the posters be protected so they cannot be altered, stolen, or defaced.  Having the posters laminated by a third party or displaying them in a case or glass enclosure are common ways to avoid having posters removed or written on by employees and visitors. 

Ensuring compliance with labor law posting regulations is a critical component to establishing a safe, legal, and fair workplace.   While these posters often become an afterthought to busy employers, they represent a first line of defense against lawsuits and government fines.  By obtaining and conspicuously posting all required notices, keeping them current, and protecting them from damage or theft, you can maintain legal compliance and ensure that your employees are informed about their workplace rights.

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